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Resource Allocation

The Resource Allocation tool is used when:

  • an innovative therapy with new treatment processes comes onto the market

  • It is unclear how the new technology or therapy will specifically affect your own processes and thus resources depending on increasing patient numbers

  • Different therapies with comparable therapeutic success should be compared holistically at the process cost level in order to identify those therapies that can be used most efficiently from a personnel, organizational and financial perspective 

With the help of the Resource Allocation tool, which is based on a process cost analysis, you can compare the resource requirements of different medical therapies by recording and quantifying each step of the respective treatment process. This makes it possible to determine how much time needs to be spent treating a patient for a treatment process being examined, divided into medical, nursing and administrative activities. In addition, costs for medical disposables and costs that cannot be directly assigned to the treatment are recorded in order to get as holistic a picture as possible of the total resource requirements for a medical therapy.

You not only receive information about where costs are incurred (e.g. in a department, in the laboratory, in diagnostics), but also what the resources are used for. Only then can processes be specifically adapted to improve the effectiveness of the resources used. 

The processes are recorded in collaboration with the users of a therapy, the nursing staff and doctors. Thanks to the targeted preparation and use of the software-supported IBEXX method, the time required for the necessary interviews is minimal.

The total costs determined in this way are then compared with the revenue from service billing. 

The analysis creates transparency for you

You receive an objective picture of which processes cause increased resource requirements and are therefore able to increase resource efficiency.

 

Higher acquisition costs for new medical devices or innovative drug therapies can possibly be compensated for by lower expenditure on human resources, thus counteracting the shortage of doctors and nursing staff.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 0 21 22 23 24 25 26 27 28 29 30 32 33 34 35 36 37 38 39 4 0 41 4 2 4 3 4 4 4 5 4 6 4 7 4 8 Pt selection , p re - exams , apheresis Pre - CAR - T t herapy d iagnostic tests Out - patient phase In - patient phase 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 0 21 22 23 24 25 26 27 28 29 30 Salvage CTx Lymphodepletion CAR - T infusion and monitoring Day CAR - T Pt selection , p re - exams , 1 st cycle s alvage CTx 2 nd cycle salvage CTx , mobilization of HPC Clinical controls , Mobilization , HPC apheresi s Day ASCT 31 3 rd cycle salvage CTx High - dose chemotherapy with ASCT Special functions Nursing staff P hysicians 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 0 21 22 23 24 25 26 27 28 29 30 32 33 34 35 36 37 38 39 40 4 1 4 2 4 3 4 4 4 5 4 6 4 7 4 8

Different processes and human resources deployments are identified

The illustration shows an example of the different processes and the use of human resources in an autologous stem cell transplant compared to CAR T-cell therapy.

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Such an analysis not only shows the different time requirements for inpatient and outpatient phases, but also which functional areas are required (here using the example of autologous stem cell transplantation preceded by three cycles of salvage therapy).

0 h 00 min 2 h 00 min 4 h 00 min 6 h 00 min 8 h 00 min 10 h 00 min 12 h 00 min 14 h 00 min 16 h 00 min 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 time spent Day 76% 19% 5% Day 35 Stem - Cell re - infusion (11h 20min) Nurse Physician Functional Services

The time resource expenditure can be determined for each personnel group

Different therapies can also have different effects on the effort required for each of the staff groups involved. For resource planning, however, it is necessary to know which staff group is used to what extent in a treatment process. 

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0 2000 4000 6000 8000 10000 12000 14000 16000 18000 20000 Physician Nurse Functional services Other staff time spent in minutes 49 h 46 min 47 h 33 min 191 h 51 min 299 h 55 m 35 h 58 min 39 h 58 min 1 h 40 min 2 h 20 min +5% - 36% - 10% - 29% CAR - T ASCT
CAR - T ASCT Case Manager Dietary assistant Physical therapist Technical assistant Onco - psychology Social Service time spent in min 1400 1200 1000 800 600 400 200 0 5h 13min 1h 53min 3h 00min 6h 00min 11h 40min 1h 10min 2h 00min 5h 15min 9h 00min 0h 45min 0h 40min 20h 25min +177 % - 50 % - 43 % - 43 % - 42 % +13 %

Time and financial differences are quantified

By comparing different therapies, time and financial differences can be made transparent.

Results are based on real data from routine use

The data obtained from the analyzes is based on the survey of the current situation in the institution examined with the depiction of the specific treatment processes and the real performance figures of the respective healthcare provider from routine use.

0 5000 10000 15000 20000 25000 CAR-T ASCT time spent in minutes 269 h 16 min 389 h 47 min - 31%
71% 100% 0% 20% 40% 60% 80% 100% Treatment costs in % CAR - T ASCT
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